UK Office vacancies
Tax and Social Administrator – Oceanskies Support Services Limited
Job Purpose / Summary:
This role has been created to centralise the administration of social security, pension and tax obligations and will be fleetwide working with every client relationship management team.
This postholder will report to the crew manager based in Guernsey and for all day to day matters to the HR Manager in Eastleigh.
Tasks:
- Setting seafarers up in the correct tax jurisdiction.
- Ensure seafarer has the correct ID numbers and certification is up to date.
- Completing tax and social security forms.
- Collecting required registration documentation.
- Stay on top of contributions, rates and ensuring calculations are correct.
- Creating and submitting, monthly, quarterly and annual reports.
- Liaising with authorities regarding tax and social security queries and responding in an efficient and timely manner, developing knowledge over time and increasing confidence to deal with more complex issues.
- Preparing information for auditors.
Skills:
- Strong organisational skills.
- Proven ability to calculate, post and manage figures and records.
- Data entry skills.
- Hands-on experience with spreadsheets.
- Proficiency in English and in MS Office.
- Strong numeracy skills with attention to detail.
- An ability to work quickly and accurately.
- Good concentration.
- An eye for detail
- An ability to work to deadlines
Desirable:
- Good understanding of multiple countries social security and tax requirements.
- French or Maltese speaking.
For more information on the role and how to apply, please click this link: - https://hr.breathehr.com/v/tax-and-social-administrator-33500
Guernsey Office vacancies
HR & Administration Officer
Job Purpose / Summary:
The aim of the role is to provide HR administrative support to the Oceanskies Group and to perform Office administration duties for the Oceanskies Group.
This role is in Oceanskies (Holdings) Limited and reports into the Operations Director.
Duties and Responsibilities:
- Be the Oceanskies point of contact with recruiters.
- Creating new vacancies in Breathe and the applicable Recruiting Manager is assigned to the vacancy.
- Ensure all applications are made directly into the Breathe system by either the applicant or the recruiter.
- Arranging interviews through Breathe.
- Liaise with candidates.
- Preparing new starter staff contracts for review.
- Ensure a new starter checklist is completed for all new employees.
- Manage the planning and execution of Oceanskies presence at the Guernsey Careers Fairs annually.
HR - Administration
- Ensure all employees in the Oceanskies Group are registered on the Healthcare Insurance.
- Manage the relationship with the Health Insurance Providers.
- Ensure all employees in the Oceanskies Group are registered in the Pension Scheme.
- Manage the relationship with the Pension Scheme Providers.
- Manage and update employee information in the Breathe system.
- Monitor staff attendance and alert Operations Director to any attendance issues to be escalated in the quarterly HR Board Report.
- Be the first line of contact for employees on day to day HR issues.
- Escalate any staff welfare, grievances and other HR issues to the Operations Director, where action is required.
- Manage the Breathe HR System with the provider.
- Ensure completion of HR Administration duties per OSSL Terms of reference.
- Organise employee training in line with the training plan.
- Ensure all employee appraisals have been completed by line managers and where appropriate escalate to the Operations Director where this has not been completed.
- Complete all employee side letters in a timely manner.
- Complete any additional letters for employees such as employment status for tenancy applications.
Office Management
- Order required stationary for the office.
- Order required uniform for employees of the Oceanskies Group.
- Booking Travel for the Oceanskies Group and managing the relationship with the travel agent.
- Organising Company events (where requested).
- Organising client entertaining events (where requested).
Office Management – continued
- Organising Town Hall events.
- Organising meetings for Directors (if required).
- Managing First Aiders and Fire Marshalls.
- Booking the Meeting Room for Viking Staff.
- Organising post and couriers.
- Meet and greet of visitors to the office.
- Ensuring there are adequate desks and chairs for employees and that comfort facilities are adequately maintained and provided.
- Ensure the office space is kept clean, tidy and free of clutter. Where items are left by employees, liaise with the relevant employee to clear.
- Nurture a positive working environment.
Other
- Member of the Sports and Social Committee.
Job Requirements / Key Criteria:
Essential:
- Abroad knowledge and experience in HR administration.
- Exceptional time management skills and the ability to meet deadlines.
- An effective verbal and written communicator.
- Strong organisational skills and the ability to multi-task.
- The ability to problem solve and make well informed decisions.
- Pro-active and able to work independently.
- Excellent interpersonal skills.
- A forward-thinking attitude and ability to implement new procedures.
- Excellent command of the English language.
Desirable:
- Very good computer skills (Outlook, Word, Adobe etc).
- An interest in boats, yachts or yachting.
- Good customer service and client facing skills.
- A willingness to travel for various projects, events and boat shows (if required).
For more information on the role and how to apply, please click this link: - Oceanskies Limited (breathehr.com)
Crew Employment Administrator
Job Purpose / Summary:
The aim of the role is to support yacht owners and managers with the provision of crew employment and payroll services using a bespoke IT platform and delivered to crew via our CrewMate App.
Relationships:
This post holder will report to the Team Supervisor.
Duties and Responsibilities:
- Preparing and managing crew payroll and its reporting, using payroll software.
- Reviewing and calculating crew bonuses, allowances and deductions.
- Distributing payslips directly to the crew.
- Handling payroll administrative and transactional related questions.
- Managing Malta Social Insurance registration and payment of Social Insurance contributions.
- Carrying out other department related tasks when required by management.
- Overall responsibility for the day-to-day payroll and HR administration of a portfolio of clients.
- Liaising with clients, employees and external bodies such as international authorities, banks and pension providers.
- Written correspondence with clients, employees and external bodies.
- Management of payroll data, production of payroll reports and invoicing.
- Management of client bank accounts and payments in line with the statutory and contractual deadlines.
- Adhere to high customer service standards and follow bespoke service level agreements.
- Preparation of employment contracts and terminations.
- Preparation of addendums and letters when needed.
- Ensuring that crew MLC qualifications are up to date.
- Willing to travel to attend boat shows, client meetings and other industry events.
Job requirements/Key Criteria:
Essential:
- Strong organisational skills.
- Strong numeracy skills with attention to detail.
- Working in a methodical, numerate, accurate and efficient manner whilst meeting deadlines within a pressurised environment.
- Excellent communication skills, both verbal and written.
- Proactive and able to multitask and work under pressure.
- A team player who can work independently.
- Good Customer service and client facing skills.
Desirable:
- Experience as a Payroll Officer or in similar position.
- Excellent command of English language.
- Very good computer skills (Outlook, Excel, Word).
- Knowledge of Crew Management Software will be considered an advantage.
- Experience of dealing with difficult Clients.
- Theoretical and practical knowledge of the international and national seafarer certification regulations.
- Professional management of client relationships.
- Commercial Awareness.
For more information on the role and how to apply, please click this link: - https://hr.breathehr.com/v/crew-employment-administrator-35474
Junior Crew Employment Administrator
Job Purpose / Summary:
The aim of the role is to provide support to the team administrators and team supervisor whom provide yacht owners and managers with the provision of crew employment and payroll services using a bespoke IT platform and delivered to crew via our CrewMate App.
Relationships:
This post holder will report to the Team Supervisor.
Duties and Responsibilities:
-
Provide assistance with onboarding seafarers (entry and management of seafarer data to create seafarer employment agreements “SEA”).
-
Provide assistance with processing contractual amendments, such as pay rises, changes of rank etc… resulting in SEA addendums.
-
Provide assistance with offboarding seafarers and SEA termination.
-
Assistance with preparation and collation of payrolls.
-
Any other tasks required by the administrators or supervisor within the team.
-
Willing to travel to attend boat shows, client meetings and other industry events.
Job requirements/Key Criteria:
Essential:
For more information on the role and how to apply, please click this link: - https://hr.breathehr.com/v/junior-crew-employment-35463
Join Our Talent Pool
Thank you for considering a career with Oceanskies. We are always on the lookout for talented individuals to join our team. While there may not be a specific role available at the moment, we encourage you to submit your CV and a covering letter for our records.
By sharing your information with us, you allow our recruitment team to review your qualifications and match them with future opportunities that align with your expertise. Rest assured, your details will be kept confidential and will only be used for recruitment purposes.
Interested in Oceanskies:
Please send your CV and a covering letter to either of the links below. In your covering letter, feel free to highlight your skills, experiences, and the type of roles you are interested in.
We appreciate your proactive approach in expressing your interest in joining Oceanskies. We will reach out to you when a suitable position becomes available.
Thank you for considering a future with us!
Please use this link for jobs in Southampton https://hr.breathehr.com/v/uk-speculative-cv-s-33477 Or this one for jobs in Guernsey. https://hr.breathehr.com/v/guernsey-jobs-speculative-cv-s-33798
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