UK Office vacancies 

There are currently no vacancies in this office.

Guernsey Office vacancies

Junior Crew Employment Administrator

Job Purpose/Summary:

The aim of the role is to provide support to the team administrators and team supervisor whom provide yacht owners and managers with the provision of crew employment and payroll services using a bespoke IT platform and delivered to crew via our CrewMate App.

Relationships

This post holder will report to the Team Supervisor

Duties and Responsibilities

• Provide assistance with onboarding seafarers (entry and management of seafarer data to create seafarer employment agreements “SEA”);
• Provide assistance with processing contractual amendments, such as pay rises, changes of rank etc. resulting in SEA addendums;
• Provide assistance with offboarding seafarers and SEA termination;
• Assistance with preparation and collation of payrolls;
• Assistance with reconciling of crew payroll accounts;
• Any other tasks required by the administrators or supervisor within the team;
• Willing to travel to attend boat shows, client meetings and other industry events.

Job requirements/Key Criteria

Essential

• Strong organisational skills;
• Strong numeracy skills;
• Strong attention to detail.

Crew Employment Administrator

Job Purpose/Summary

The aim of the role is to support yacht owners and managers with the provision of crew employment and payroll services using a bespoke IT platform and delivered to crew via our CrewMate App.

Relationships

This post holder will report to the Team Supervisor.

Duties and Responsibilities

• Preparing and managing crew payroll and its reporting, using payroll software;
• Reviewing and calculating crew bonuses, allowances and deductions;
• Distributing payslips directly to the crew;
• Handling payroll administrative and transactional related questions;
• Managing Malta Social Insurance registration and payment of Social Insurance contributions;
• Carrying out other department related tasks when required by management;
• Overall responsibility for the day-to-day payroll and HR administration of a portfolio of clients;
• Liaising with clients, employees and external bodies such as international authorities, banks and pension providers;
• Written correspondence with clients, employees and external bodies;
• Management of payroll data, production of payroll reports and invoicing;
• Management of client bank accounts and payments in line with the statutory and contractual deadlines;
• Adhere to high customer service standards and follow bespoke service level agreements;
• Preparation of employment contracts and terminations;
• Preparation of addendums and letters when needed;
• Ensuring that crew MLC qualifications are up to date;
• Reconciling of crew payroll accounts and report back on the status of the reconciliations to the Crew Accounting Manager;
• Willing to travel to attend boat shows, client meetings and other industry events; and
• Any other tasks required by the senior administrators or supervisor within the team.

Job requirements/Key Criteria

Essential

• Strong organisational skills;
• Strong numeracy skills with attention to detail;
• Working in a methodical, numerate, accurate and efficient manner whilst meeting deadlines within a pressurised environment;
• Excellent communication skills, both verbal and written;
• Proactive and able to multitask and work under pressure;
• A team player who can work independently; and
• Good Customer service and client facing skills.

Desirable

• Experience as a Payroll Officer or in a similar position;
• Excellent command of the English language;
• Very good computer skills (Outlook, Excel, Word);
• Knowledge of Crew Management Software will be considered an advantage;
• Experience of dealing with difficult clients;
• Theoretical and practical knowledge of international and national seafarer certification regulations;
• Professional management of client relationships; and
• Commercial awareness.

Join Our Talent Pool

Thank you for considering a career with Oceanskies. We are always on the lookout for talented individuals to join our team. While there may not be a specific role available at the moment, we encourage you to submit your CV and a covering letter for our records.

By sharing your information with us, you allow our recruitment team to review your qualifications and match them with future opportunities that align with your expertise. Rest assured, your details will be kept confidential and will only be used for recruitment purposes.

Interested in Oceanskies:

Please send your CV and a covering letter to either of the links below. In your covering letter, feel free to highlight your skills, experiences, and the type of roles you are interested in.

We appreciate your proactive approach in expressing your interest in joining Oceanskies. We will reach out to you when a suitable position becomes available.

Thank you for considering a future with us! 

 

Please use this link for jobs in Southampton https://hr.breathehr.com/v/uk-speculative-cv-s-33477 Or this one for jobs in Guernsey. https://hr.breathehr.com/v/guernsey-jobs-speculative-cv-s-33798

 

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