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Oceanskies
Castle Emplacement
St Peter Port
Guernsey
GY1 1AU
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Crew employment and payroll administrator
Guernsey

The aim of the role is to support Yacht Owners and Managers with the provision of crew employment and payroll services using a bespoke IT platform and delivered to crew via our CrewMate App.

Rules for the Charter of Yachts Over 24 Metres under the Malta Flag
Duties & Responsibilities
  • Preparing crew payroll and its reporting, using payroll software;
  • Reviewing and calculating crew bonuses, allowances and deductions;
  • Distributing payslips directly to the crew;
  • Handling payroll administrative and transactional related questions;
  • Preparing Malta Social Insurance registrations and payment of Social Insurance contributions
    (where required);
  • Carrying out other department related tasks when required by management;
  • Administration of day-to-day payroll and HR administration of a portfolio of clients;
  • Liaising with clients, employees and external bodies such as international authorities, banks
    and pension providers;
  • Written correspondence with clients, employees and external bodies;
  • Administration of payroll data, production of payroll reports and invoicing;
  • Administration of client bank accounts and payments in line with the statutory and contractual
    deadlines;
  • Adhere to high customer service standards and follow bespoke service level agreements;
  • Preparation of employment contracts and terminations;
  • Preparation of addendums and letters when needed;
  • Ensuring that crew MLC qualifications are up to date;
  • Reconciling of crew payroll accounts and report back on the status of the reconciliations to
    the Crew Accounting Manager (where required);
  • Willing to travel to attend boat shows, client meetings and other industry events; and
  • Any other tasks required by the senior administrators or supervisor within the team.
Job requirements / Key Criteria

Essential

  • Strong organisational skills;
  • Strong numeracy skills with attention to detail;
  • Working in a methodical, numerate, accurate and efficient manner whilst meeting deadlines within a pressurised environment;
  • Excellent communication skills, both verbal and written;
  • Proactive and able to multitask and work under pressure;
  • A team player who can work independently; and
  • Good Customer service and client facing skills.

Desirable

  • Experience as a Payroll Administrator or in similar position;
  • Excellent command of English language;
  • Very good computer skills (Outlook, Excel, Word);
  • Knowledge of Crew Management Software will be considered an advantage;
  • Experience of dealing with difficult Clients;
  • Theoretical and practical knowledge of the international and national seafarer certification
    regulations;
  • Professional communication with clients; and
  • Commercial Awareness.
Interested in this role?
Apply online